Administration and Finance (A&F) Meeting Minutes

Draft Memorandum for the Record

Boston Region Metropolitan Planning Organization Meeting

October 20, 2022, Meeting

9:00 AM–10:00 AM, Zoom Video Conferencing Platform

Brian Kane, Chair, representing the MBTA Advisory Board


The Administration and Finance Committee agreed to the following:

Meeting Agenda

1.    Introductions

See attendance on page 4.

2.    Public Comments  

There were none.

3.    Action Item: Approval of August 25, 2022, MPO Meeting Minutes—Brian Kane, Chair


A motion to approve the minutes of the meeting of August 25, 2022, was made by the Metropolitan Area Planning Council (MAPC) (Eric Bourassa) and seconded by the Massachusetts Department of Transportation (MassDOT) Office of Transportation Planning (Derek Krevat). The motion carried.

4.    Update on State Fiscal Year (SFY) 2023 Operating Budget—Hiral Gandhi, Director of Finance and Operations

H. Gandhi provided a status update of the revenue and expenses for the first quarter of the State Fiscal Year. H. Gandhi presented a graph comparing the projected revenue to actual revenue received in the first quarter. The majority of Central Transportation Planning Staff (CTPS) revenue is under what was projected for Quarter One overall, receiving 19 percent less revenue than originally projected. One of the major reasons for this trend continues to be the staffing shortage. CTPS staff is working to hire additional staff but has not been able to hire to the levels expected. In the first quarter, CTPS hired seven new staff members while also having some staff attrition. H. Gandhi presented a graph comparing the projected expenses versus the actual expenses. Overall expenses were on target with what MPO staff expected for this quarter. Fringe salaries are trending eight percent higher than projected, with most of this change due to vacation payout related to staff retirements. The leadership team is committed to monitoring these trends and strategizing how to increase CTPS’ revenue. In the second quarter, CTPS staff expect revenue to increase with the addition of new staff members.


B. Kane asked if there is concern that fringe salaries trended higher than expected even though staffing had decreased. H. Gandhi answered that the number of staff retirements in August is what contributed to the increase in fringe salaries. When CTPS hires new staff members, new staff will accrue and use less sick time.

Lenard Diggins, Regional Transportation Advisory Council, asked if the increase in fringe salaries was because of family and medical leave due to COVID-19 illnesses. Tegin Teich, Executive Director answered that a mix of factors lead to the increase.

Derek Krevat, MassDOT Office of Transportation Planning, asked how revenue is defined. H. Gandhi answered that CTPS staff projects each budget needed for a contract. CTPS staff will then charge their work to specific contracts. If the projected work hours are not met, CTPS cannot fully invoice the contract.

T. Teich emphasized CTPS’ active recruiting efforts and encouraged Committee members to share open positions among their networks.

5.    Action Item: Discussion and Approval of Reimbursing Staff for a Portion of the Bluebikes Membership—Hiral Gandhi, Director of Finance and Operations

H. Gandhi introduced the discussion of reimbursing staff for a portion of the Bluebikes membership. CTPS would give staff access to the Sliver Plan, where the employee pays $45 and CTPS pays $45 annually. This plan allows for unlimited rides up to the first 45 minutes of each ride. The annual membership is good for 365 days. The total potential cost to CTPS is $2,700 a year.


E. Bourassa asked if this was the same program MAPC currently offers. H. Gandhi answered yes, and that currently five members of MAPC staff use the membership.

E. Bourassa asked if the $2,700 figure was based on every employee participating. H. Gandhi answered yes that the figure was based on 60 staff members participating

L. Diggins stated his support for the program.

B. Kane asked if CTPS offers a similar program for parking. H. Gandhi stated that CTPS does not have a parking program, but CTPS does have a transit subsidy program. T. Teich added that CTPS offers parking passes on an as-needed basis.


A motion to approve reimbursing staff for a portion of the Bluebikes membership was made by the Regional Transportation Advisory Council (Lenard Diggins) and seconded by the MAPC (Eric Bourassa). The motion carried.

6.    Members’ Items

E. Bourassa stated that it would be helpful for Committee members to have Operations Plan materials with discussion questions in advance of the next meeting. T. Teich added that MPO staff would send meeting materials directly to Committee members in advance of the next A&F Committee meeting.

7.     Adjourn

A motion to adjourn was made by the Regional Transportation Advisory Council (Lenard Diggins) and seconded by the MAPC (Eric Bourassa). The motion carried.




and Alternates

MBTA Advisory Board

Brian Kane

Metropolitan Area Planning Council

Eric Bourassa

Regional Transportation Advisory Council

Lenard Diggins

MassDOT Office of Transportation Planning

Derek Krevat



Other Attendees


Maha Aslam



MPO Staff/Central Transportation Planning Staff

Tegin Teich, Executive Director

Silva Ayvazyan

Jonathan Church

Annette Demchur

Hiral Gandhi

Sandy Johnston

Ethan Lapointe

Srilekha Murthy

Gina Perille


The Boston Region Metropolitan Planning Organization (MPO) operates its programs, services, and activities in compliance with federal nondiscrimination laws including Title VI of the Civil Rights Act of 1964 (Title VI), the Civil Rights Restoration Act of 1987, and related statutes and regulations. Title VI prohibits discrimination in federally assisted programs and requires that no person in the United States of America shall, on the grounds of race, color, or national origin (including limited English proficiency), be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination under any program or activity that receives federal assistance. Related federal nondiscrimination laws administered by the Federal Highway Administration, Federal Transit Administration, or both, prohibit discrimination on the basis of age, sex, and disability. The Boston Region MPO considers these protected populations in its Title VI Programs, consistent with federal interpretation and administration. In addition, the Boston Region MPO provides meaningful access to its programs, services, and activities to individuals with limited English proficiency, in compliance with U.S. Department of Transportation policy and guidance on federal Executive Order 13166.

The Boston Region MPO also complies with the Massachusetts Public Accommodation Law, M.G.L. c 272 sections 92a, 98, 98a, which prohibits making any distinction, discrimination, or restriction in admission to, or treatment in a place of public accommodation based on race, color, religious creed, national origin, sex, sexual orientation, disability, or ancestry. Likewise, the Boston Region MPO complies with the Governor's Executive Order 526, section 4, which requires that all programs, activities, and services provided, performed, licensed, chartered, funded, regulated, or contracted for by the state shall be conducted without unlawful discrimination based on race, color, age, gender, ethnicity, sexual orientation, gender identity or expression, religion, creed, ancestry, national origin, disability, veteran's status (including Vietnam-era veterans), or background.

A complaint form and additional information can be obtained by contacting the MPO or at To request this information in a different language or in an accessible format, please contact

Title VI Specialist
Boston Region MPO
10 Park Plaza, Suite 2150
Boston, MA 02116

By Telephone:
857.702.3700 (voice)

For people with hearing or speaking difficulties, connect through the state MassRelay service:

·        Relay Using TTY or Hearing Carry-over: 800.439.2370

·        Relay Using Voice Carry-over: 866.887.6619

·        Relay Using Text to Speech: 866.645.9870

For more information, including numbers for Spanish speakers, visit